Filcro Legal Staffing recruits law firm billing professionals for law firms throughout the United States.  View the law firm billing jobs below and apply as indicated, based on your related legal billing experience.  

Legal Billing Analyst - NYC - $85K
Billing Coordinator - NYC - to $90K
Billing Assistant - NYC - $55K

Legal Billing Analyst - NYC - $85K

Law Firm Client Billing Analyst
Elite Enterprise; Electronic Billing Systems

 

COMPENSATION: Base salary $75,000 to $85,000 and Performance-based Bonus; Medical, Dental and Vision Coverage; Generous Paid Time Off; ; Transit; 401K and match; Life and AD&D Insurance; Savings Accounts and more.  Voted as "One of the most desired law firms to work for in America".

 

ORGANIZATION: International Law Firm

LOCATION: New York, NY - Midtown Manhattan

 

KEY RESPONSIBILITIES:

 

  • Provide data management and analysis of billing accounting systems; must have familiarity with litigation, corporate transactional work and general legal services 

  • Analyze documents and data, interprets results, summarizes findings, and presents to partners and management for effective decision-making and realization

  • Prepare estimates based on the nature of services and type of billing arrangement

  • Review documentation and create database records summarizing Billing Arrangements; perform ongoing maintenance of database

  • Identify and develop quality control mechanisms to monitor workflow with respect to the capture of information relating to Billing

  • Compile and analyze historical data, identify trends and recommend necessary pricing to sell services 

  • Analyze financial data and assist partners and management in preparing business proposals involving alternative fee arrangements

  • Provide relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of corporate transactions and billing arrangements

  • Understand and respond to inquiries and requests made by attorneys, secretaries, legal assistants and staff and demonstrates this understanding through the use of effective communication

  • Support other Client Accounting Analyst(s) with client administration functions, including but not limited to, analysis of request for proposals, outside counsel guidelines, pricing scenarios and budget estimates

  • Analyze performance of individual matters and portfolios of business against established budgets and revenue. 

 

REQUIRED SKILLS & EXPERIENCE:

 

  • 5+ years of previous billing experience in a law firm or professional services company to include for lawyers, attorneys, architects, accountants, engineers or doctors

  • Experience with Elite Enterprise 3E Electronic Billing Systems or Lawson or CLIO or Aderant or PROLAW or Abacus.

  • Working knowledge of MS Office with emphasis on Word and Excel 

  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential. 

  • Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required. 

  • Real opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and a desire to grow from a career and financial perspective.

 

TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format for consideration, if possible. 

 

CONTACT

 

Mary Suneetha
Managing Director
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

 

Resume Submission Link
 

Billing Coordinator $75K to $90K NYC

Legal Billing Coordinator

 

Location: New York, NY – Midtown Manhattan

The Organization:  Large International Law Firm

 

Compensation:  Base salary $75,000 to $90,000 plus Well Paid Overtime based on billing experience.  Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.

 

Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables. 


Responsibilities:

 

  • Perform client billing and collection activities for assigned clients in a timely manner

  • Monitor aging of unbilled fees for assigned partners and/or clients

  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts

  • Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections

  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline

  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)

  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy

  • Communicate new/changes in client policies to timekeepers

  • Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures

  • Time/cost transfers; investigate appropriateness of where entries should be billed

  • Time entry narrative changes with respect to additions, corrections, deletions

  • Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached

  • Pull back-up of costs to include with final invoices based on a client’s billing requirements

  • Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds

  • E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions

  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed

  • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)

  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

  • Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts

  • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts

  • Provide assistance to partners and clients regarding outstanding and/or short paid invoices

  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

 

Experience Required:

 

  • Bachelor’s Degree in Accounting, Finance, or Business

  • Billing experience in a law firm or professional services company

  • MS Office with emphasis on Word and Excel

  • Elite 3E and Electronic Billing Systems desired; based on your legal billing experience, the firm will cross-train to their Elite 3E Billing System

  • Ability to multitask and prioritize

  • Interpersonal skills in order to work effectively within a team environment, as well as independently

  • Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment

 

To Apply For This Job: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.

 

Contact:

 

Mary Suneetha            

Managing Director

Filcro Legal Staffing

New York, NY

 

Resume Submission Link

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Billing Assistant $55K to $75K NYC

Billing Assistant

 

ORGANIZATION: International Law Firm 

LOCATION: New York, NY - Midtown Manhattan

HOURS: Monday – Friday, 9:30 - 5:30

 

SALARY & FIRM BENEFITS: Base salary of $55K to $75K based on Elite Billing System Experience, Well Paid Overtime, Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; All Firm Amenities, Exceptional Work Environment, A History of Career Stability, Security and Growth.  Ideal Location for Commuting and Shopping

 

KEY RESPONSIBILITIES:

 

  • Review information for client matters which partners are responsible for billing/collecting

  • Handles complex billing and client analysis projects as needed

  • Document meetings/discussions with partners for actions and/or later follow-up

  • Prepare bills, internal forms and back-up including preparation of narrative descriptions, write offs, transfers, retainer and on account application. Follows-up processing of such paperwork

  • Responds to inquiries and requests for information made by attorneys, legal assistants and staff

  • Participates in answering and serving the Firm’s billing and collection help line

  • Updates monthly reminder memos and lists for distribution by department target date. Follows-up reminder memo responses, including sending reminder letters, preparing A/R write-offs and providing back-up and/or additional information. Update the department’s central reminder letter schedule

  • Updates and maintains information for billing logs, reminder memo logs and response sheet, partner serviced list/production log, and client/matter logs

  • Maintains complete and up to date files for each partner and /or client

  • Communicates situations as they evolve that may require supervisor follow-up, such as bills not returned from attorney, difficult requests, etc.

 

REQUIREMENTS:

 

  • Bachelor’s Degree

  • Minimum of one to two years of related experience preferred

  • Ability to learn various PC applications

  • Knowledge of Elite Billing System

  • Ability to organize/prioritize work

  • Ability to meet deadlines

  • Works well under pressure

  • Pays attention to detail

  • Ability to work well independently as well as effectively within a team

  • Flexibility to adjust hours to meet operating needs

  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others

  • Manages Firm resources responsibly

  • Complies with and understands Firm operation, policies and procedures

 

TO APPLY: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.

 

CONTACT:

 

Mary Suneetha                               

Managing Director

Filcro Legal Staffing

295 Madison Avenue

New York, NY 10017

 

Resume Submission Link

 

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