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Legal Billing Coordinator


Location: New York, NY – Midtown Manhattan

The Organization:  Large International Law Firm


Compensation:  Base salary $75,000 to $90,000 plus Well Paid Overtime based on billing experience.  Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.


Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables. 



  • Perform client billing and collection activities for assigned clients in a timely manner

  • Monitor aging of unbilled fees for assigned partners and/or clients

  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts

  • Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections

  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline

  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)

  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy

  • Communicate new/changes in client policies to timekeepers

  • Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures

  • Time/cost transfers; investigate appropriateness of where entries should be billed

  • Time entry narrative changes with respect to additions, corrections, deletions

  • Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached

  • Pull back-up of costs to include with final invoices based on a client’s billing requirements

  • Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds

  • E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions

  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed

  • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)

  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

  • Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts

  • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts

  • Provide assistance to partners and clients regarding outstanding and/or short paid invoices

  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.


Experience Required:


  • Bachelor’s Degree in Accounting, Finance, or Business

  • Billing experience in a law firm or professional services company

  • MS Office with emphasis on Word and Excel

  • Elite 3E and Electronic Billing Systems desired; based on your legal billing experience, the firm will cross-train to their Elite 3E Billing System

  • Ability to multitask and prioritize

  • Interpersonal skills in order to work effectively within a team environment, as well as independently

  • Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment


To Apply For This Job: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.




Mary Suneetha            

Managing Director

Filcro Legal Staffing

New York, NY


Resume Submission Link


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