Legal Billing Coordinator

 

Location: New York, NY – Midtown Manhattan

The Organization:  Large International Law Firm

 

Compensation:  Base salary $75,000 to $90,000 plus Well Paid Overtime based on billing experience.  Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.

 

Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables. 


Responsibilities:

 

  • Perform client billing and collection activities for assigned clients in a timely manner

  • Monitor aging of unbilled fees for assigned partners and/or clients

  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts

  • Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections

  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline

  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)

  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy

  • Communicate new/changes in client policies to timekeepers

  • Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures

  • Time/cost transfers; investigate appropriateness of where entries should be billed

  • Time entry narrative changes with respect to additions, corrections, deletions

  • Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached

  • Pull back-up of costs to include with final invoices based on a client’s billing requirements

  • Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds

  • E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions

  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed

  • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)

  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

  • Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts

  • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts

  • Provide assistance to partners and clients regarding outstanding and/or short paid invoices

  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

 

Experience Required:

 

  • Bachelor’s Degree in Accounting, Finance, or Business

  • Billing experience in a law firm or professional services company

  • MS Office with emphasis on Word and Excel

  • Elite 3E and Electronic Billing Systems desired; based on your legal billing experience, the firm will cross-train to their Elite 3E Billing System

  • Ability to multitask and prioritize

  • Interpersonal skills in order to work effectively within a team environment, as well as independently

  • Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment

 

To Apply For This Job: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.

 

Contact:

 

Mary Suneetha            

Managing Director

Filcro Legal Staffing

New York, NY

 

Resume Submission Link

 

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