Legal Billing Coordinator
Location: New York, NY – Midtown Manhattan
The Organization: Large International Law Firm
Compensation: Base salary $75,000 to $90,000 plus Well Paid Overtime based on billing experience. Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.
Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables.
Responsibilities:
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Perform client billing and collection activities for assigned clients in a timely manner
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Monitor aging of unbilled fees for assigned partners and/or clients
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Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
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Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections
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Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
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Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)
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Review Proformas for misallocated time and ensure time entries are in accordance with client policy
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Communicate new/changes in client policies to timekeepers
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Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
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Time/cost transfers; investigate appropriateness of where entries should be billed
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Time entry narrative changes with respect to additions, corrections, deletions
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Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
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Pull back-up of costs to include with final invoices based on a client’s billing requirements
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Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds
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E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions
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Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
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Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)
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Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
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Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
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Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts
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Provide assistance to partners and clients regarding outstanding and/or short paid invoices
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Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.
Experience Required:
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Bachelor’s Degree in Accounting, Finance, or Business
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Billing experience in a law firm or professional services company
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MS Office with emphasis on Word and Excel
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Elite 3E and Electronic Billing Systems desired; based on your legal billing experience, the firm will cross-train to their Elite 3E Billing System
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Ability to multitask and prioritize
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Interpersonal skills in order to work effectively within a team environment, as well as independently
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Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
To Apply For This Job: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.
Contact:
Mary Suneetha
Managing Director
Filcro Legal Staffing
New York, NY
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