Office Manager
NYC National Law Firm | 50 Employees
LOCATION: New York, NY - Midtown Manhattan
SALARY & BENEFITS to $85,000 to $90,000 with comprehensive benefits, bonus and savings plans to include 401K and all health. Generous PTO and all holidays, family, vacation and personal. Great work environment and culture.
HOURS: Monday - Friday, 9:30AM – 5:30PM
RESPONSIBILITIES:
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Manage the 50 person New York law office.
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Manage office supply and equipment inventory tracking; perform vendor cost analysis
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Produce productivity and headcount statistics for the month
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Manage payroll and vendor expense management
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Provide support to partners during year-end reviews
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Coordinate benefits for employees; adjust benefits as needed
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Point of contact for employee relations, orientation and training
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rack and process expense reports, reimbursements and check requests
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Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
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Assist in preparing monthly financial reports and process monthly health and life insurance bills
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Manage employee’s time-off, vacation and payroll
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Manage confidential employee financial and benefit information
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Assist in providing information for year-end audit and tax preparation
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Coordinate and manage Partner calendars, including business and client meetings, conference calls, appointments and travel
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Assist Attorneys with executing cash and stock mergers
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Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
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Process and report account transaction and expense variance analysis of office activity
QUALIFICATIONS:
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Bachelor's degree preferred
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Minimum of 3+ years of office management experience in a fast-paced, corporate environment
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Proficiency in Microsoft Word and Excel, QuickBooks a plus
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Ability to learn computer software quickly and independently
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Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
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Desire to be challenged and to take on additional responsibilities
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Ability to communicate effectively, dispassionately and diplomatically
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Strong attention to detail
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Ability to collaborate smoothly with many other people and departments
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Very strong customer service skills
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Interest in solving problems and trying new approaches
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Ability to complete jobs in a timely manner and meet deadlines
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Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
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Ability to handle confidential matters
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Ability to remain calm and function under pressure
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A person seeking long term career stability and security with a solid firm
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Contact
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Mary Suneetha
Managing Director
Filcro Legal Staffing
New York, NY 10017
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